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Policies & Contracts


Consolidation Policy

What is it?

The University has adopted a policy which is used at many colleges and universities. Consolidation means that when a room or apartment is not being used to its maximum capacity, the Office of Housing Options, Meals & Events (HOME) reserves the right to move the remaining resident(s) to a similar room or apartment, preferably within the same building, to ensure maximum occupancy and efficiency of all living spaces. When consolidation is necessary, students will be notified.

Timeline

Consolidation will occur several times throughout the year starting with the room assignment process for the following year. Consolidation will begin after the cancellation period following the upperclass room selection. The consolidation process will continue throughout the year as needed.

Process

We will determine who is involved in a Friendship Corridor, who is in a Sorority Corridor, and who is with suitemates in a suite. Students who are in these categories will not be consolidated unless it is within the same area. After we look at these factors, administrative consolidation will be based on the date the housing contract was signed; students that signed their contract first will be administratively consolidated last. Administrative consolidation may require relocating one resident to another resident's room. The authority to relocate and consolidate residents is stated in the provisions of the Residence Hall & Meal Plan Contract.

The Office of Student Housing & Meal Plan Services reserves the right to proceed immediately to administrative consolidation when deemed necessary.

Contract Cancellation
Second-year students should refer to the "Second Year Residency Requirement" section of this website.

The cancellation period for Upper-Class students is the week (7 days) after you submit your Housing Contract, during which you may cancel your contract in writing without penalty or question. If you choose to cancel during this period, you may do so by completing a Contract Cancellation Form in the HOME office (111 Shriver Center). Please note that no matter when you submit your contract, you will only have one week to cancel without being financially and legally bound to it.

If your educational plans change such that you withdraw or transfer from Miami, you will automatically be released from your contract (for the semester you are away from Miami) upon submission of the appropriate documentation to our office. Please read your specific contract provisions for more details, as there are differences between Residence Hall and Heritage Commons policies.

If you signed your contract on a weekend, and are unable to cancel due to our office being closed, please send an email to home@MiamiOH.edu indicating your desire to cancel your contract. As long as the email is sent before the 7 day cancellation period has ended, your request will be honored. The cancellation period only applies to students who are not required to live on campus. If you fall within a group that is required to live on campus, you do not have the option to cancel your contract.

Housing Contract Appeals

The department of Housing, Dining and Guest Services works very hard to provide housing to meet the needs of each and every student resident who contracts to live with us on campus. We take our responsibility very seriously and appreciate the commitment you've made to us. It is important to note that the contractual agreement for housing with Miami University is a legal and binding agreement. We understand, however, that there are special situations in which you may need to petition to be released from your contract.

With proper documentation, releases are automatically granted if you withdraw from the university, graduate, or marry. If you study abroad or undertake an academically related internship outside of the Oxford area, you will be granted a release for the period of time you are required to reside out of the area. In these instances, simply provide notification to the Office of Student Housing & Meal Plan Services (111 Shriver Center). If your plans change and you are registered on the Oxford campus, you will be required to fulfill your contractual agreement with us.

Release requests are generally not granted for the desire to live off-campus, roommate conflicts, fraternity/sorority issues, or social/personal preferences. Please contact the Office of Residence Life if you experience a roommate conflict. Because Miami has a Residency Requirement, First and Second Year students are not eligible to file a Contract Appeal.

If you feel that you have a legitimate financial, medical, or other reason for requesting a release from your contract, complete and submit the following Housing Appeals Form. If you appeal is of medical nature, you are also required to have your medical provider complete the Medical Provider Report Form.

Housing Appeals Form (pdf)

Medical Provider Report Form (pdf)


First Year Student Residence Hall Contract for 2014-2015
              Provisions of the Residence & Meal Plan Contract              

                       Residence & Meal Plan Contract                       

                Office of Housing Options, Meals & Events (HOME)                
           Miami University - 111 Shriver Center - Oxford, Ohio 45056           

  PLEASE NOTE: THIS IS A BINDING LEGAL CONTRACT FOR THE FIRST AND SECOND
  SEMESTERS OF THE ACADEMIC YEAR 2014-2015.



  1.   TERMS OF AGREEMENT

       I understand that this contract obligates me to pay the room rent and
       board charge for both first and second semesters of academic year
       2014-2015. I further understand that a release from this contractual
       obligation will be made only upon written notification of graduation,
       marriage, student teaching, co-op, study abroad or internship (where
       it is necessary for the student to live in another community), or
       withdrawal from the University. I understand this only releases me for
       the semester I am away, and if I return at anytime during the
       2014-2015 academic year, I will be bound to this contract. Rates are
       subject to adjustments which may be enacted by the Miami University
       Board of Trustees; provided, however, that the combined room rent and
       board charge may not be increased by more than $25.00 per semester.

  2.   ACADEMIC YEAR

       The term "academic year" as used in this Contract includes the first
       and second semesters. The academic year as stated in the official
       University Calendar begins on August 25, 2014 and ends on May 15, 2015
       (the period between semesters, Winter Term, Thanksgiving and Spring
       recesses are not included in the Contract). Students who request
       housing during break periods and winter term agree to pay an
       additional daily room rate and follow all provisions stated in this
       contract.  Residents are to occupy
       their assigned spaces only in accordance with instructions in their
       letters of assignment. Policies will be enforced and charges may be
       assessed for occupancy during periods not covered by the Contract.
       Student must request housing from the HOME Office, via
       MyCard Break Housing Sign-Up prior to any designated university break
       periods or Winter Term in order to stay in university housing.

  3.   FIRST-YEAR STUDENT AUTO-RENEWAL

       I understand that Miami University has implemented a second year
       residency requirement and that I will be required to complete this
       form again in order to state my preferences for my second year housing
       assignments. If I fail to complete the form next year, then this
       Agreement shall automatically renew for the 2015-2016 academic year on
       the financial terms established by the Miami University Board of
       Trustees for that academic year, and the University may provide any
       available housing to me for my second year.

  4.   PAYMENT

       For those preregistered, the room rent must be paid for each semester
       by the date shown on the invoice of fees and charges. Those not
       preregistered must pay the room rent at the time of registration.

  5.   MEAL PLAN

       All residents are required to purchase a University Meal Plan and pay
       the Meal Program Assessment as listed on this Contract. The meal plan
       you choose will be charged prior to both first and second semesters.
       Remaining fall semester balance will carry over to spring semester. 
       Meal plan accounts are active as long as you are enrolled at Miami
       University.  Meal plan balances are not refundable or transferable. 
       Depending on  your scholarship, some meal plans do not roll over from
       year to year.

  6.   STUDENT STATUS

       Students who live in the residence halls are required to be a
       full-time or part-time student and must register for at least 9 credit
       hours each semester and be declared an Oxford campus student.

  7.   CHOICE OF LAW

       This contract shall be construed in accordance with the laws of the
       State of Ohio, regardless of the place of execution. Any legal action
       arising pursuant to this contract shall be brought in a court of
       competent jurisdiction in the State of Ohio.

  8.   NONDISCRIMINATION 

       A. The policy of the University is that discrimination against any
          individual for reasons of race, color, creed, national origin,
          religion, sex, sexual orientation, age, disability, or veteran status
          is specifically prohibited. Accordingly, equal access to employment
          opportunities, admission, educational programs, and all other
          University activities are extended to all persons. The University's
          Office of Equity and Equal Opportunity, Hanna House, is responsible
          for the coordination of matters relating to equal opportunity and
          affirmative action.
       B. The University agrees to make assignments without discrimination
          and to avoid changes of original assignments for reasons of race,
          color, creed, religion, national origin, age, disability, veteran
          status, or sexual orientation.

  9.   ROOM ENTRY, INSPECTIONS AND LIABILITY FOR DAMAGES

       A. The University affirms its respect for each resident's right to
          privacy in his/her room and agrees to make a reasonable effort to give
          at least 24 hours notice prior to making inspections for damage and
          cleanliness.
       B. The University regards room entry for purposes of improvements,
          maintenance, cleaning, recovery of unauthorized University-owned
          property, and fire and safety inspections as necessary for the health
          and general welfare of all residents and, therefore, entry is agreed
          to and authorized by the resident.
       C. The resident is responsible for and agrees to pay the University
          for any damages to the residence hall room and for any damage caused
          by the resident to the residence hall.
       D. A resident's request for maintenance service will constitute
          authorization to enter resident's room.
       E. Except as indicated in this section, the University agrees that
          entry without notice will be made only in emergencies to protect or
          ensure protection of life, limb, or property.

  10.  ASSIGNMENTS

       A. The University agrees to consider the information and preferences
          indicated on the Contract.
       B. The University may alter the resident's room or hall assignment to
          comply with the Americans with Disabilities Act (ADA), disciplinary
          reasons, catastrophe, renovation or closing of facility, consolidation
          of vacancies, unavailability of space, roommate incompatibility or if
          the change is determined by the University to be of benefit to the
          student or the University. 

  11.  LIABILITY

       A. The University acknowledges, and the resident is hereby made aware,
          that criminal activity, personal injury, and theft occur, and that the
          risk exists for such future occurrence on University premises,
          specifically within and around Residence and Dining Halls. Therefore,
          the resident agrees to assume responsibility for his or her own
          personal safety and security, as well as for his or her own personal
          belongings.
       B. The University does not assume responsibility for any residents',
          guests', or other persons' loss of money or valuables, or for the loss
          of or damage to property, or injuries, personal or otherwise,
          sustained on or about the Residence and Dining Halls premises.
       C. The University recommends that the resident contact his or her
          local insurance carrier concerning the availability of protection
          against such losses.

  12.  ENROLLMENT STATUS

       The resident agrees to vacate the assigned residence hall space and
       check out of the hall room within 48 hours after loss of status as an
       enrolled student. If the resident fails to vacate within the 48 hours,
       the proper authorities will be notified. All costs shall be charged to
       the resident.

  13.  NONPAYMENT AND ADDITIONAL FEES

       A. The resident agrees that failure to make payments as prescribed
          does not relieve the resident of contract obligations, and understands
          that nonpayment may result in removal from the residence hall,
          reassignment of current room, denial of residence hall services,
          cancellation of current student enrollment, and denial of subsequent
          University registration until the amounts due are paid.
       B. The resident agrees to pay the activity fee assessed by the
          residence hall.
       C. The resident will be charged a lockout fee of $7.00 each time Miami
          University employees are called upon to provide entry to the residence
          hall and/or the resident's room for the student.

  14.  REASSIGNMENT

       A. The resident understands and agrees that the resident's contract is
          for a room assignment determined by the University, not for any
          particular room, and that the University may reassign the student to
          another room or residence hall for any reason stated in paragraph 9B,
          at any time when there is reasonable cause to believe that the
          resident has violated the Guide to Residence Hall Living, the Code of
          Student Conduct, and/or posted residence hall rules established by
          University officials or shows a disregard for the residential
          community and/or specific living area environment.
          1. The resident agrees to move to the designated room immediately upon
             notification of the reassignment.
          2. Reassignment is not a judicial action and is not a termination of
             the housing contract. The resident understands and agrees, however,
             that reassignment does not preclude the University from separately and
             additionally pursuing judicial action or termination of the contract.
       B. The procedures for reassignment are as follows:
          1. Recommendation for reassignment will be made by a hall adviser or
             the appropriate Associate Director of Residence Life or Director of
             Residence Life.
          2. A decision to reassign a resident will be based on a review, by a
             hall adviser in consultation with the appropriate Associate Director
             of Residence Life and/or the Director of Residence Life, of available
             evidence of a violation;
          3. If reasonably possible, and depending upon the nature and
             seriousness of the alleged violation, the hall adviser or the
             appropriate Associate Director of Residence Life will talk with the
             resident before making a decision on reassignment; or
          4. A resident who is reassigned in accordance with this provision can
             request an appeal by contacting the Office of Residence Life.

  15.  CONTRACT TERMINATION / REMOVAL FROM RESIDENCE HALL

       A. The University may terminate this contract at any time if the
          University determines that:
          1. The resident is delinquent in his/her tuition, residence hall or
             meal plan fees or any part thereof;
          2. The resident's behavior shows a disregard for the residential
             community and/or the specific living area environment;
          3. The resident has misrepresented any fact on this contract;
          4. The resident has violated any term of this contract or violated any
             University rule, regulation or policy, including but not limited to,
             the Guide to Residence Hall Living, the Code of Student Conduct;
          5. The resident is not eligible for enrollment or is not enrolled for
             9 hours or more as a student at Miami;
          6. The resident is, or is required to be, a registered sex offender
             pursuant to any federal, state or local law or has been convicted of a
             felony.
       B. Any resident whose contract is being terminated for other than
          disciplinary reasons may request a hearing before the Director of
          Residence Life, or his/her designee, whose decision shall be final. In
          all other instances, the Code of Student Conduct shall govern the
          removal process. Breach of contract may also result in cancellation of
          current enrollment and in denial of subsequent University
          registration.
       C. The resident who moves out of a residence hall during the term of
          contract without relief from contract obligations continues to be
          liable for residence hall and meal plan fees which will accrue against
          his/her account whether or not services are taken.
       D. Any unpaid fees or charges will be added to the student's
          University bill. Enrollment, grades and/or transcripts may be denied
          by Miami University until such time as the bill is paid in full.
       E. The resident agrees that charges for any semester continue to
          accrue until the resident officially checks out.

  16.  ID CARDS

       A. The resident agrees to be responsible for the ID card to his or her
          assigned room or suite and not to transfer use of the ID card.
       B. The resident agrees to report loss of the assigned ID card and to
          pay the charges affected by the loss of the ID card.
       C. Your card is as valuable as cash or a credit card. Safeguard your
          card. Keep it with you at all times and do not leave it unsecured.
          Miami is not responsible for any loss, theft or misuse of your ID
          card. A lost or stolen ID card should be reported immediately by
          calling 513-529-LOST (5678).

  17.  ONLINE DIRECTORY

       The university publishes a public electronic directory of student
       names and phone numbers. If you wish to request exemption from having
       your listing published, please send a written request to the Office of
       the Registrar, 102 Campus Avenue Building by July 15, 2014.

  18.  UNIVERSITY CONTRACT CONFIRMATION DEPOSIT

       You are required to submit a $425 deposit which includes the $330
       university contract confirmation deposit and $95 admission fee upon
       submission of this agreement. The Office of Admission does not refund
       any portion of the confirmation deposit to students who choose not to
       attend Miami University. The University Contract Confirmation Deposit
       is NOT available for credit on room rent at the beginning of any
       semester. The University Contract Confirmation Deposit less any unpaid
       charges, will be applied retroactively toward your final academic term
       fees.

  19.  REFUNDS

       I understand and agree to be bound by the University policy regarding
       refunds of room rents paid at the beginning of a semester which are
       refundable in cases of withdrawal from the University as follows:
       (Please note that the University Contract Confirmation Deposit is
       forfeited in all instances.)
       

       A. Withdrawal during the first five class days of a semester - 100%
          room rent.
       B. Withdrawal during the sixth through the eighth class day of a
          semester - 90% room rent.
       C. Withdrawal during the ninth through the twentieth class day of a
          semester - 50% room rent.
       D. Withdrawal during the twenty-first through the thirtieth class day
          of a semester - 35% room rent.
       E. Withdrawal during the thirty-first through the fortieth class day
          of a semester - 25% room rent.
       F. Withdrawal after the fortieth class day of a semester - no refund
          of room rent.

  20.  MUlaa ACCOUNT

       Deposits to a MUlaa account will be credited to a debit account to be
       used for the Miami Bookstore, Print Center, on campus laundry,
       vending, Miami Box Office, Goggin Ice Center, Rec Center Pro-Shop, and
       other services on campus.  This charge will appear on the student’s
       fall semester bursar statement. This account will remain active as
       long as the student is enrolled.  Balance remaining at the time of
       withdraw, transfer, or graduation will be credited to the student’s
       bursar account and applied to outstanding charges, according to the
       policies and procedures of the Office of the Bursar.

  21.  REFRIGERATORS AND AIR CONDITIONING UNITS

       If you wish to have a refrigerator in your room, university owned
       units may be rented at the cost of $90 per academic year. Roommates
       may split the cost if all choose this option. To guarantee air
       conditioning, you must notify the Office of Housing Options, Meals &
       Events (HOME) and be medically approved for air conditioning by
       University Health Services by May 15, 2014.  You may either be placed
       in an air-conditioned hall upon request (as availability permits), or
       rent a university owned A/C unit at the cost of $300 per academic
       year. Private refrigerators and air conditioning units are not
       permitted.   Private air conditioning units and refrigerators may be
       removed by university staff and stored.  Private air conditioners and
       refrigerators not claimed by May 15, 2014 will be disposed of at the
       university's discretion.  The number of air conditioning units in each
       residence hall may be limited due to electrical capacity. The last day
       to cancel an air conditioning unit or refrigerator and receive a
       refund is August 25, 2014.

  22.  SUBLETTING

       The resident acknowledges that subletting of the room is strictly
       prohibited.

  23.  PLEASE DO NOT SEND ANY ROOM RENTAL PAYMENTS WITH THE APPLICATION AND
       CONTRACT.

       A semester's invoice of fees and charges will be provided at a later
       date.
          2014-2015 ROOM RATES PER SEMESTER
          $2,704 - Double/Triple/Quad Occupancy Rooms
          $2,989 - Renovated Double/Triple/Quad Occupancy Rooms
          $3,538 - Etheridge & Maplestreet Double Occupancy Rooms
          $3,821 - Single Room, Super Quad or Miami Inn Double
          $4,225 - Renovated Single Occupancy Rooms
          $4,488 - Double room used as a single
          $4,763 - Etheridge & Maplestreet Single Occupancy Rooms
          $4,954 - Premier Single or Miami Inn Single
          $4,763 - Western A, B, & C Single Occupancy Rooms
          $3,538 - Western A, B, & C Double Occupancy Rooms
          $2,989 - Western A, B, & C Triple Occupancy Rooms

Current Student Residence Hall Contract for 2014-2015
              Provisions of the Residence & Meal Plan Contract              

                       Residence & Meal Plan Contract                       

                Office of Housing Options, Meals & Events (HOME)                
           Miami University - 111 Shriver Center - Oxford, Ohio 45056           

  PLEASE NOTE: THIS IS A BINDING LEGAL CONTRACT FOR THE FIRST AND SECOND
  SEMESTERS OF THE ACADEMIC YEAR 2014-2015.



  1.   TERMS OF AGREEMENT

       I understand that this contract obligates me to pay the room rent and
       board charge for both first and second semesters of academic year
       2014-2015. I further understand that a release from this contractual
       obligation will be made only upon written notification of graduation,
       marriage, student teaching, co-op, study abroad or internship (where
       it is necessary for the student to live in another community),
       withdrawal from the University, or by cancellation for continuing
       students who are not bound by the residency requirement within one
       week of signing the contract. I understand this only releases me for
       the semester I am away, and if I return at anytime during the
       2014-2015 academic year, I will be bound to this contract. Rates are
       subject to adjustments which may be enacted by the Miami University
       Board of Trustees; provided, however, that the combined room rent and
       board charge may not be increased by more than $25.00 per semester.

  2.   ACADEMIC YEAR

       The term "academic year" as used in this Contract includes the first
       and second semesters. The academic year as stated in the official
       University Calendar begins on August 25, 2014 and ends on May 15, 2015
       (the period between semesters, Winter Term, Thanksgiving and Spring
       recesses are not included in the Contract). Students who request
       housing during break periods and winter term agree to pay an
       additional daily room rate and follow all provisions stated in this
       contract.  Residents are to occupy
       their assigned spaces only in accordance with instructions in their
       letters of assignment. Policies will be enforced and charges may be
       assessed for occupancy during periods not covered by the Contract.
       Student must request housing from the HOME Office, via
       MyCard Break Housing Sign-Up prior to any designated university break
       periods or Winter Term in order to stay in university housing.

  3.   PAYMENT

       For those preregistered, the room rent must be paid for each semester
       by the date shown on the invoice of fees and charges. Those not
       preregistered must pay the room rent at the time of registration.

  4.   MEAL PLAN

       All residents are required to purchase a University Meal Plan and pay
       the Meal Program Assessment as listed on this Contract. The meal plan
       you choose will be charged prior to both first and second semesters.
       Remaining fall semester balance will carry over to spring semester. 
       Meal plan accounts are active as long as you are enrolled at Miami
       University.  Meal plan balances are not refundable or transferable. 
       Depending on  your scholarship, some meal plans do not roll over from
       year to year.

  5.   STUDENT STATUS

       Students who live in the residence halls are required to be a
       full-time or part-time student and must register for at least 9 credit
       hours each semester and be declared an Oxford campus student.

  6.   CHOICE OF LAW

       This contract shall be construed in accordance with the laws of the
       State of Ohio, regardless of the place of execution. Any legal action
       arising pursuant to this contract shall be brought in a court of
       competent jurisdiction in the State of Ohio.

  7.   NONDISCRIMINATION 

       A. The policy of the University is that discrimination against any
          individual for reasons of race, color, creed, national origin,
          religion, sex, sexual orientation, age, disability, or veteran status
          is specifically prohibited. Accordingly, equal access to employment
          opportunities, admission, educational programs, and all other
          University activities are extended to all persons. The University's
          Office of Equity and Equal Opportunity, Hanna House, is responsible
          for the coordination of matters relating to equal opportunity and
          affirmative action.
       B. The University agrees to make assignments without discrimination
          and to avoid changes of original assignments for reasons of race,
          color, creed, religion, national origin, age, disability, veteran
          status, or sexual orientation.

  8.   ROOM ENTRY, INSPECTIONS AND LIABILITY FOR DAMAGES

       A. The University affirms its respect for each resident's right to
          privacy in his/her room and agrees to make a reasonable effort to give
          at least 24 hours notice prior to making inspections for damage and
          cleanliness.
       B. The University regards room entry for purposes of improvements,
          maintenance, cleaning, recovery of unauthorized University-owned
          property, and fire and safety inspections as necessary for the health
          and general welfare of all residents and, therefore, entry is agreed
          to and authorized by the resident.
       C. The resident is responsible for and agrees to pay the University
          for any damages to the residence hall room and for any damage caused
          by the resident to the residence hall.
       D. A resident's request for maintenance service will constitute
          authorization to enter resident's room.
       E. Except as indicated in this section, the University agrees that
          entry without notice will be made only in emergencies to protect or
          ensure protection of life, limb, or property.

  9.   ASSIGNMENTS

       A. The University agrees to consider the information and preferences
          indicated on the Contract.
       B. The University may alter the resident's room or hall assignment to
          comply with the Americans with Disabilities Act (ADA), disciplinary
          reasons, catastrophe, renovation or closing of facility, consolidation
          of vacancies, unavailability of space, roommate incompatibility or if
          the change is determined by the University to be of benefit to the
          student or the University. 

  10.  LIABILITY

       A. The University acknowledges, and the resident is hereby made aware,
          that criminal activity, personal injury, and theft occur, and that the
          risk exists for such future occurrence on University premises,
          specifically within and around Residence and Dining Halls. Therefore,
          the resident agrees to assume responsibility for his or her own
          personal safety and security, as well as for his or her own personal
          belongings.
       B. The University does not assume responsibility for any residents',
          guests', or other persons' loss of money or valuables, or for the loss
          of or damage to property, or injuries, personal or otherwise,
          sustained on or about the Residence and Dining Halls premises.
       C. The University recommends that the resident contact his or her
          local insurance carrier concerning the availability of protection
          against such losses.

  11.  ENROLLMENT STATUS

       The resident agrees to vacate the assigned residence hall space and
       check out of the hall room within 48 hours after loss of status as an
       enrolled student. If the resident fails to vacate within the 48 hours,
       the proper authorities will be notified. All costs shall be charged to
       the resident.

  12.  NONPAYMENT AND ADDITIONAL FEES

       A. The resident agrees that failure to make payments as prescribed
          does not relieve the resident of contract obligations, and understands
          that nonpayment may result in removal from the residence hall,
          reassignment of current room, denial of residence hall services,
          cancellation of current student enrollment, and denial of subsequent
          University registration until the amounts due are paid.
       B. The resident agrees to pay the activity fee assessed by the
          residence hall.
       C. The resident will be charged a lockout fee of $7.00 each time Miami
          University employees are called upon to provide entry to the residence
          hall and/or the resident's room for the student.

  13.  REASSIGNMENT

       A. The resident understands and agrees that the resident's contract is
          for a room assignment determined by the University, not for any
          particular room, and that the University may reassign the student to
          another room or residence hall for any reason stated in paragraph 9B,
          at any time when there is reasonable cause to believe that the
          resident has violated the Guide to Residence Hall Living, the Code of
          Student Conduct, and/or posted residence hall rules established by
          University officials or shows a disregard for the residential
          community and/or specific living area environment.
          1. The resident agrees to move to the designated room immediately upon
             notification of the reassignment.
          2. Reassignment is not a judicial action and is not a termination of
             the housing contract. The resident understands and agrees, however,
             that reassignment does not preclude the University from separately and
             additionally pursuing judicial action or termination of the contract.
       B. The procedures for reassignment are as follows:
          1. Recommendation for reassignment will be made by a hall adviser or
             the appropriate Associate Director of Residence Life or Director of
             Residence Life.
          2. A decision to reassign a resident will be based on a review, by a
             hall adviser in consultation with the appropriate Associate Director
             of Residence Life and/or the Director of Residence Life, of available
             evidence of a violation;
          3. If reasonably possible, and depending upon the nature and
             seriousness of the alleged violation, the hall adviser or the
             appropriate Associate Director of Residence Life will talk with the
             resident before making a decision on reassignment; or
          4. A resident who is reassigned in accordance with this provision can
             request an appeal by contacting the Office of Residence Life.

  14.  CONTRACT TERMINATION / REMOVAL FROM RESIDENCE HALL

       A. The University may terminate this contract at any time if the
          University determines that:
          1. The resident is delinquent in his/her tuition, residence hall or
             meal plan fees or any part thereof;
          2. The resident's behavior shows a disregard for the residential
             community and/or the specific living area environment;
          3. The resident has misrepresented any fact on this contract;
          4. The resident has violated any term of this contract or violated any
             University rule, regulation or policy, including but not limited to,
             the Guide to Residence Hall Living, the Code of Student Conduct;
          5. The resident is not eligible for enrollment or is not enrolled for
             9 hours or more as a student at Miami;
          6. The resident is, or is required to be, a registered sex offender
             pursuant to any federal, state or local law or has been convicted of a
             felony.
       B. Any resident whose contract is being terminated for other than
          disciplinary reasons may request a hearing before the Director of
          Residence Life, or his/her designee, whose decision shall be final. In
          all other instances, the Code of Student Conduct shall govern the
          removal process. Breach of contract may also result in cancellation of
          current enrollment and in denial of subsequent University
          registration.
       C. The resident who moves out of a residence hall during the term of
          contract without relief from contract obligations continues to be
          liable for residence hall and meal plan fees which will accrue against
          his/her account whether or not services are taken.
       D. Any unpaid fees or charges will be added to the student's
          University bill. Enrollment, grades and/or transcripts may be denied
          by Miami University until such time as the bill is paid in full.
       E. The resident agrees that charges for any semester continue to
          accrue until the resident officially checks out.

  15.  ID CARDS

       A. The resident agrees to be responsible for the ID card to his or her
          assigned room or suite and not to transfer use of the ID card.
       B. The resident agrees to report loss of the assigned ID card and to
          pay the charges affected by the loss of the ID card.
       C. Your card is as valuable as cash or a credit card. Safeguard your
          card. Keep it with you at all times and do not leave it unsecured.
          Miami is not responsible for any loss, theft or misuse of your ID
          card. A lost or stolen ID card should be reported immediately by
          calling 513-529-LOST (5678).

  16.  ONLINE DIRECTORY

       The university publishes a public electronic directory of student
       names and phone numbers. If you wish to request exemption from having
       your listing published, please send a written request to the Office of
       the Registrar, 102 Campus Avenue Building by July 15, 2014.

  17.  UNIVERSITY CONTRACT CONFIRMATION DEPOSIT

       You are required to submit a $425 deposit which includes the $330
       university contract confirmation deposit and $95 admission fee upon
       submission of this agreement. The Office of Admission does not refund
       any portion of the confirmation deposit to students who choose not to
       attend Miami University. The University Contract Confirmation Deposit
       is NOT available for credit on room rent at the beginning of any
       semester. The University Contract Confirmation Deposit less any unpaid
       charges, will be applied retroactively toward your final academic term
       fees.

  18.  REFUNDS

       I understand and agree to be bound by the University policy regarding
       refunds of room rents paid at the beginning of a semester which are
       refundable in cases of withdrawal from the University as follows:
       (Please note that the University Contract Confirmation Deposit is
       forfeited in all instances.)
       

       A. Withdrawal during the first five class days of a semester - 100%
          room rent.
       B. Withdrawal during the sixth through the eighth class day of a
          semester - 90% room rent.
       C. Withdrawal during the ninth through the twentieth class day of a
          semester - 50% room rent.
       D. Withdrawal during the twenty-first through the thirtieth class day
          of a semester - 35% room rent.
       E. Withdrawal during the thirty-first through the fortieth class day
          of a semester - 25% room rent.
       F. Withdrawal after the fortieth class day of a semester - no refund
          of room rent.

  19.  MUlaa ACCOUNT

       Deposits to a MUlaa account will be credited to a debit account to be
       used for the Miami Bookstore, Print Center, on campus laundry,
       vending, Miami Box Office, Goggin Ice Center, Rec Center Pro-Shop, and
       other services on campus.  This charge will appear on the student’s
       fall semester bursar statement. This account will remain active as
       long as the student is enrolled.  Balance remaining at the time of
       withdraw, transfer, or graduation will be credited to the student’s
       bursar account and applied to outstanding charges, according to the
       policies and procedures of the Office of the Bursar.

  20.  REFRIGERATORS AND AIR CONDITIONING UNITS

       If you wish to have a refrigerator in your room, university owned
       units may be rented at the cost of $90 per academic year. Roommates
       may split the cost if all choose this option. To guarantee air
       conditioning, you must notify the Office of Housing Options, Meals &
       Events (HOME) and be medically approved for air conditioning by
       University Health Services by May 15, 2014.  You may either be placed
       in an air-conditioned hall upon request (as availability permits), or
       rent a university owned A/C unit at the cost of $300 per academic
       year. Private refrigerators and air conditioning units are not
       permitted.   Private air conditioning units and refrigerators may be
       removed by university staff and stored.  Private air conditioners and
       refrigerators not claimed by May 15, 2014 will be disposed of at the
       university's discretion.  The number of air conditioning units in each
       residence hall may be limited due to electrical capacity. The last day
       to cancel an air conditioning unit or refrigerator and receive a
       refund is August 25, 2014.

  21.  SUBLETTING

       The resident acknowledges that subletting of the room is strictly
       prohibited.

  22.  PLEASE DO NOT SEND ANY ROOM RENTAL PAYMENTS WITH THE APPLICATION AND
       CONTRACT.

       A semester's invoice of fees and charges will be provided at a later
       date.
          2014-2015 ROOM RATES PER SEMESTER
          $2,704 - Double/Triple/Quad Occupancy Rooms
          $2,989 - Renovated Double/Triple/Quad Occupancy Rooms
          $3,538 - Etheridge & Maplestreet Double Occupancy Rooms
          $3,821 - Single Room, Super Quad or Miami Inn Double
          $4,225 - Renovated Single Occupancy Rooms
          $4,488 - Double room used as a single
          $4,763 - Etheridge & Maplestreet Single Occupancy Rooms
          $4,954 - Premier Single or Miami Inn Single
          $4,763 - Western A, B, & C Single Occupancy Rooms
          $3,538 - Western A, B, & C Double Occupancy Rooms
          $2,989 - Western A, B, & C Triple Occupancy Rooms

Heritage Commons Contract for 2014-2015
             Provisions of the Heritage Commons Apartment Contract              

                      Heritage Commons Apartment Contract                       

                Office of Housing Options, Meals & Events (HOME)                
           Miami University - 111 Shriver Center - Oxford, Ohio 45056           

  PLEASE NOTE: THIS IS A BINDING LEGAL CONTRACT FOR THE FIRST AND SECOND
  SEMESTERS OF THE ACADEMIC YEAR 2014-2015.



  1.   TERMS OF AGREEMENT

       I understand that this contract obligates me to pay the room rent and
       board charge (meal plan is optional) for both first and second
       semesters of academic year 2014-2015. Rates are subject to adjustments
       which may be enacted by the Miami University Board of Trustees;
       provided, however, that the combined room and board charge may not be
       increased by more than $25.00 per semester.
           
          I further understand that I will not be released from this
          obligation unless one of the following occur:
       A. I graduate, get married, withdraw from the University, or, for
          continuing students who are not bound by the residency requirement,
          cancel within one week of signing the contract. I understand this only
          releases me during the time period the above stated reason applies,
          and if I return at anytime during the 2014-2015 academic year, I will
          be bound to this contract.
       B. I am accepted to an academic program which: (i) occurs during the
          first or second semester of the 2014-2015 academic year, and (ii)
          precludes me from living on the Oxford campus (e.g., student teaching,
          internship, or study-abroad). I understand that if I intend to
          participate in such an academic program then it is my obligation to
          immediately notify the Office of Housing Options, Meals & Events
          (HOME) of my intent to participate in the activity. I further
          understand that if am registered for classes at the Oxford campus for
          either or both of the first or second semesters of the 2014-2015
          academic year after I have given notice of my intent to participate in
          such an academic program, then I agree that I will not be eligible to
          reside in the Heritage Commons Apartments. Instead, I will reside in
          one of the University's residence halls, and I will be subject to the
          terms of a Residence & Meal Plan Contract for that semester. I
          understand that failure to inform the Office of Housing Options, Meals
          & Events (HOME) by August 1, 2014 of intent to participate in such a
          program for spring 2015 semester; I am responsible for payment of
          spring semester apartment rate.
           
          I acknowledge that I will not be released from this Agreement if I
          become a Resident Assistant for a University residence hall. I
          understand that if wish to become a Resident Assistant, then I may
          only apply to become a Resident Assistant for the Heritage Commons
          Apartments.

  2.   ACADEMIC YEAR

       The term "academic year" as used in this Contract includes the first
       and second semesters. The academic year as stated in the official
       University Calendar begins on August 25, 2014 and ends on May 15, 2015
       (the period between semesters, winter term, Thanksgiving and Spring
       recesses are included in the Contract; all residence halls and dining
       halls are closed or have limited services during these periods).
       Residents are to occupy their assigned spaces only in accordance with
       instructions in their letters of assignment. Policies will be enforced
       and charges may be assessed for occupancy during periods not covered
       by the Contract. Student must request housing from the HOME Office,
       via MyCard Break Housing Sign-Up prior to any designated university
       break periods or Winter Term in order to stay in university housing.

  3.   PAYMENT

       For those preregistered, the room rent must be paid for each semester
       by the date shown on the invoice of fees and charges. Those not
       preregistered must pay the room rent at the time of registration.

  4.   MEAL PLAN

       Miami Express is an optional meal plan available to Heritage Common
       residents.  Remaining fall semester balance will carry over to spring
       semester.  Meal plan accounts are active as long as you are enrolled
       at Miami University.  Meal plan balances will be rolled over from year
       to year.  Meal plan balances are not refundable or transferable. 
       Depending on your scholarship, some meal plans do not roll over from
       year to year.

  5.   STUDENT STATUS

       Students who live in Heritage Commons are required to be a full-time
       or part-time student and must register for at least 9 credit hours
       each semester and be declared an Oxford campus student.

  6.   CHOICE OF LAW

       This contract shall be construed in accordance with the laws of the
       State of Ohio, regardless of the place of execution. Any legal action
       arising pursuant to this contract shall be brought in a court of
       competent jurisdiction in the State of Ohio.

  7.   NONDISCRIMINATION 

       A. The policy of the University is that discrimination against any
          individual for reasons of race, color, creed, national origin,
          religion, sex, sexual orientation, age, disability, or veteran status
          is specifically prohibited. Accordingly, equal access to employment
          opportunities, admission, educational programs, and all other
          University activities are extended to all persons. The University's
          Office of Equity and Equal Opportunity, Hanna House, is responsible
          for the coordination of matters relating to equal opportunity and
          affirmative action.
       B. The University agrees to make assignments without discrimination
          and to avoid changes of original assignments for reasons of race,
          color, creed, religion, national origin, age, disability, veteran
          status, or sexual orientation.

  8.   ROOM ENTRY, INSPECTIONS AND LIABILITY FOR DAMAGES

       The term apartment includes all interior common areas as well as
       individual rooms.
       A. The University affirms its respect for each resident's right to
          privacy in his/her apartment and agrees to make a reasonable effort to
          give at least 24 hours notice prior to making inspections for damage
          and cleanliness.
       B. The University regards apartment entry for purposes of
          improvements, maintenance, cleaning, recovery of unauthorized
          University-owned property, and fire and safety inspections as
          necessary for the health and general welfare of all residents and,
          therefore, entry is agreed to and authorized by the resident.
       C. The resident acknowledges that the furniture located in the rooms
          belongs to the University, and resident shall not damage, destroy or
          remove any of the furniture. Private refrigerators are not permitted
          in Heritage Commons.
       D. The resident is responsible for and agrees to pay the University
          for any damages to the apartment and for any damage caused by the
          resident to common areas and premises.
       G. A resident's request for maintenance service will constitute
          authorization to enter resident's apartment.
       F. Except as indicated in this section, the University agrees that
          entry without notice will be made only in emergencies to protect or
          ensure protection of life, limb, or property.

  9.   ASSIGNMENTS

       A. The University may alter the resident's apartment assignment to
          comply with the Americans with Disabilities Act (ADA), disciplinary
          reasons, catastrophe, renovation or closing of facility, consolidation
          of vacancies, unavailability of space, roommate incompatibility or if
          the change is determined by the University to be of benefit to the
          student or the University. 
       B. If the apartment is not filled to capacity, the residents are
          required to be prepared for the assignment of new students to the
          apartment at any time.

  10.  LIABILITY

       A. The University acknowledges, and the resident is hereby made aware,
          that criminal activity, personal injury, and theft occur, and that the
          risk exists for such future occurrence on University premises,
          specifically within and around apartments, residence and dining halls.
          Therefore, the resident agrees to assume responsibility for his or her
          own personal safety and security, as well as for his or her own
          personal belongings.
       B. The University does not assume responsibility for any residents',
          guests', or other persons' loss of money or valuables, or for the loss
          of or damage to property, or injuries, personal or otherwise,
          sustained on or about the Heritage Commons and dining locations.
       C. The University recommends that the resident contact his or her
          local insurance carrier concerning the availability of protection
          against such losses.

  11.  ENROLLMENT STATUS

       The resident agrees to vacate the assigned apartment space and check
       out of Heritage Commons Apartments within 48 hours after loss of
       status as an enrolled student. If the resident fails to vacate within
       the 48 hours, card access will be revoked, and the proper authorities
       notified. All costs shall be charged to the resident.

  12.  NONPAYMENT AND ADDITIONAL FEES

       A. The resident agrees that failure to make payments as prescribed
          does not relieve the resident of contract obligations, and understands
          that nonpayment may result in removal from Heritage Commons,
          reassignment of current room, denial of apartment services,
          cancellation of current student enrollment, and denial of subsequent
          University registration until the amounts due are paid.
       B. The resident agrees to pay the activity fee assessed by Heritage
          Commons.
       C. The resident will be charged a lockout fee of $7.00 each time Miami
          University employees are called upon to provide entry to the apartment
          and/or the resident's room for the student.

  13.  REASSIGNMENT

       A. The resident understands and agrees that the resident's contract is
          for a room assignment determined by the University, not for any
          particular room, and that the University may reassign the student to
          another room or apartment for any reason stated in paragraph 9B, at
          any time when there is reasonable cause to believe that the resident
          has violated the Guide to Heritage Commons Living, the Code of Student
          Conduct, and/or posted apartment rules established by University
          officials or shows a disregard for the residential community and/or
          specific living area environment.
          1. The resident agrees to move to the designated room immediately upon
             notification of the reassignment.
          2. Reassignment is not a judicial action and is not a termination of
             the housing contract. The resident understands and agrees, however,
             that reassignment does not preclude the University from separately and
             additionally pursuing judicial action or termination of the contract.
       B. The procedures for reassignment are as follows:
          1. Recommendation for reassignment will be made by the Resident
             Director or the appropriate Associate Director of Residence Life or
             Director of Residence Life.
          2. A decision to reassign a resident will be based on a review, by a
             Resident Director in consultation with the appropriate Associate
             Director of Residence Life and/or the Director of Residence Life, of
             available evidence of a violation;
          3. If reasonably possible, and depending upon the nature and
             seriousness of the alleged violation, the Resident Director or the
             appropriate Associate Director of Residence Life will talk with the
             resident before making a decision on reassignment; or
          4. A resident who is reassigned in accordance with this provision can
             request an appeal by contacting the Office of Residence Life.

  14.  CONTRACT TERMINATION / REMOVAL FROM HERITAGE COMMONS

       A. The University may terminate this contract at any time if the
          University determines that:
          1. The resident is delinquent in his/her tuition, apartment or meal
             plan fees or any part thereof;
          2. The resident's behavior shows a disregard for the residential
             community and/or the specific living area environment;
          3. The resident has misrepresented any fact on this contract;
          4. The resident has violated any term of this contract or violated any
             University rule, regulation or policy, including but not limited to,
             the Guide to Heritage Commons Living, or the Code of Student Conduct;
          5. The resident is not eligible for enrollment or is not enrolled for
             9 hours or more as a student at Miami;
          6. The resident is, or is required to be, a registered sex offender
             pursuant to any federal, state or local law or has been convicted of a
             felony.
       B. Any resident whose contract is being terminated for other than
          disciplinary reasons may request a hearing before the Director of
          Residence Life, or his/her designee, whose decision shall be final. In
          all other instances, the Code of Student Conduct shall govern the
          removal process. Breach of contract may also result in cancellation of
          current enrollment and in denial of subsequent University
          registration.
       C. The resident who moves out of his/her apartment during the term of
          contract without relief from contract obligations continues to be
          liable for apartment and meal plan fees (if applicable) which will
          accrue against his/her account whether or not services are taken.
       D. Any unpaid fees or charges will be added to the student's
          University bill. Enrollment, grades and/or transcripts may be denied
          by Miami University until such time as the bill is paid in full.
       E. The resident agrees that charges for any semester continue to
          accrue until the resident officially checks out.

  15.  ID CARDS

       A. The resident agrees to be responsible for the Student ID card that
          serves as his/her access to the apartment building and individual
          student room. Student agrees not to transfer use of the ID card.
       B. The resident agrees to immediately report loss of the assigned ID
          card and to pay the charges  affected by the loss of the ID card.
       C. Your ID card is as valuable as cash or a credit card. Safeguard
          your ID card. Keep it with you at all times and do not leave it
          unsecured. Miami is not responsible for any loss, theft or misuse of
          your ID card. A lost or stolen ID card should be reported immediately
          by calling 513-529-LOST (5678).

  16.  ONLINE DIRECTORY

       The university publishes a public electronic directory of student
       names and phone numbers. If you wish to request exemption from having
       your listing published, please send a written request to the Office of
       the Registrar, 102 Campus Avenue Building by July 15, 2014.

  17.  UNIVERSITY CONTRACT CONFIRMATION DEPOSIT

       You are required to submit a $425 deposit which includes the $330
       university contract confirmation deposit and $95 admission fee upon
       submission of this agreement. The Office of Admission does not refund
       any portion of the confirmation deposit to students who choose not to
       attend Miami University. The University Contract Confirmation Deposit
       is NOT available for credit on room rent at the beginning of any
       semester. The University Contract Confirmation Deposit less any unpaid
       charges, will be applied retroactively toward your final academic term
       fees.

  18.  REFUNDS

       I understand and agree to be bound by the University policy regarding
       refunds of room rents paid at the beginning of a semester which are
       refundable in cases of withdrawal from the University as follows:
       (Please note that the University Contract Confirmation Deposit is
       forfeited in all instances.)
       

       A. Withdrawal during the first five class days of a semester - 100%
          room rent.
       B. Withdrawal during the sixth through the eighth class day of a
          semester - 90% room rent.
       C. Withdrawal during the ninth through the twentieth class day of a
          semester - 50% room rent.
       D. Withdrawal during the twenty-first through the thirtieth class day
          of a semester - 35% room rent.
       E. Withdrawal during the thirty-first through the fortieth class day
          of a semester - 25% room rent.
       F. Withdrawal after the fortieth class day of a semester - no refund
          of room rent.

  19.  MUlaa ACCOUNT

       Deposits to a MUlaa account will be credited to a debit account to be
       used for the Miami Bookstore, Print Center, on campus laundry,
       vending, Miami Box Office, Goggin Ice Center, Rec Center Pro-Shop, and
       other services on campus.  This charge will appear on the student’s
       fall semester bursar statement. This account will remain active as
       long as the student is enrolled.  Balance remaining at the time of
       withdraw, transfer, or graduation will be credited to the student’s
       bursar account and applied to outstanding charges, according to the
       policies and procedures of the Office of the Bursar.

  20.  SUBLETTING

       The resident acknowledges that subletting of the room is strictly
       prohibited.

  21.  PLEASE DO NOT SEND ANY APARTMENT ROOM RENTAL PAYMENTS WITH THE
       APPLICATION AND CONTRACT.

       A semester's invoice of fees and charges will be provided at a later
       date.
          2014-2015 APARTMENT ROOM RATES PER SEMESTER
          $4,982 - Apartments

Second Year Residency Requirement
All full-time first-year and second-year students are required to live on campus through the spring semester of their second academic year of enrollment. Students who (1) are over 21 years of age by the first day of class; (2) reside with their parents, legal guardians, spouses or dependent children (affidavit required); (3) have matriculated full-time for at least two years at another institution of higher education or a regional campus (credits must be post high school) are exempt from this requirement. Students seeking an exemption to this requirement must submit an application to the Office of Student Housing & Meal Plan Services at least six to eight weeks before the beginning of the semester for which the exemption is sought. Please do not sign a housing contract if you plan to apply for an exemption. You will not be eligible to file an exemption if you have a signed contract on file for the term of which you wish to be exempt.

2014-2015 Residency Requirement Exemption Form
Housing Affidavit

Current first-year student room selection will occur during spring semester in March and April, and will be coordinated with the timing of fraternity member selection. All rising Second Year students, who do not meet any exemption criteria, will be required to select housing at that time. Once this process is completed, additional juniors and seniors may be admitted based upon availability.

If you have any questions about our housing selection program and how it may affect you, please call (513-529-5000) or email (home@MiamiOH.edu) and our customer service representatives will be happy to assist you.

Hepatitis B

HEPATITIS B AND COLLEGE STUDENTS

Hepatitis B is a liver disease caused by the hepatitis B virus (HBV). HBV can cause a short-term illness that leads to loss of appetite, stomach pain, tiredness, diarrhea, vomiting, jaundice (yellow skin or eyes) and pain in muscles and joints. These symptoms can last for several weeks. HBV can also cause a long- term (chronic) illness from which people never recover. Many people with chronic hepatitis B infections have no symptoms, but these people can still spread the virus. About 15% to 25% of people with chronic hepatitis B develop serious liver conditions, such as cirrhosis (scarring of the liver) or liver cancer. About 1.25 million people in the United States have chronic HBV infection. Each year 80,000 more people, mostly young adults, get infected with HBV and 4,000 to 5,000 people die from chronic HBV.

How is hepatitis B spread?

Hepatitis B is spread when blood, semen, or other body fluid infected with the hepatitis B virus enters the body of a person who is not infected. People can become infected with the virus during activities such as:

  • Birth (spread from an infected mother to her baby during birth)

  • Sex with an infected partner

  • Sharing needles, syringes, or other drug-injection equipment

  • Sharing items such as razors or toothbrushes with an infected person

  • Direct contact with the blood or open sores of an infected person

  • Exposure to blood from needlesticks or other sharp instruments.

    Who is at risk for hepatitis B?

    Although anyone can get hepatitis B, some people are at greater risk, such as those who:

    • Have sex with an infected person

    • Have multiple sex partners

    • Have a sexually transmitted disease

    • Are men who have sexual contact with other men

    • Inject drugs or share needles, syringes, or other drug equipment

    • Live with a person who has chronic hepatitis B

    • Are exposed to blood on the job

    • Are hemodialysis patients

    • Travel to countries with moderate to high rates of hepatitis B

      Can hepatitis B be prevented?

      Yes. The best way to prevent hepatitis B is by getting the hepatitis B vaccine. Many physicians offer the vaccine to patients seen in their offices.

      Who should get vaccinated against hepatitis B?

      Hepatitis B vaccination is recommended for:

      • All infants, starting with the first dose of hepatitis B vaccine at birth

      • All children and adolescents younger than 19 years of age who have not been vaccinated

      • People whose sex partners have hepatitis B

      • Sexually active persons who are not in a long-term, mutually monogamous relationship

      • Persons seeking evaluation or treatment for a sexually transmitted disease

      • Men who have sexual contact with other men

      • People who share needles, syringes, or other drug-injection equipment

      • People who have close household contact with someone infected with the hepatitis B virus

September 2010

  • Healthcare and public safety workers at risk for exposure to blood or blood-contaminated body fluids on the job

  • People with end-stage renal disease, including pre-dialysis, hemodialysis, peritoneal dialysis, and home dialysis

  • Residents and staff of facilities for developmentally disabled persons

  • Travelers to regions with moderate or high rates of hepatitis B

  • People with chronic liver disease

  • People with HIV infection

  • Anyone who wishes to be protected from hepatitis B virus infection.

    Is the hepatitis B vaccine safe?

    Yes the hepatitis B vaccine is safe. Soreness at the injection site is the most common side effect reported. A vaccine, like any medicine, is capable of causing serious problems, such as allergic reactions. However, the potential risks associated with hepatitis B are much greater than the risks the vaccine poses. Since the vaccine become available in 1982, more than 100 million people have received hepatitis B vaccine in the United States and no serious side effects have been reported.

    People who have ever had a life-threatening allergic reaction to baker’s yeast (the kind used to make bread) or to a previous dose of hepatitis B vaccine should not get the vaccine. People who are moderately to severely ill at the time the shot is scheduled should wait until they recover before getting the vaccine.

    College students and their parents should discuss the risks and the benefits of vaccination with their healthcare providers. If college students decide to be vaccinated against hepatitis B, they (or their parents if they are less than 18 years of age) should contact their healthcare provider or the university/college student health center where they will be attending to inquire about receiving the vaccine.

    For more information about the hepatitis B vaccine access the Vaccine Information Statement at the Centers for Disease Control and Prevention (CDC) Web site: http://www.cdc.gov/vaccines/pubs/vis/downloads/vis-hep-b.pdf

    Adapted from material on the CDC Web site: http://www.cdc.gov.

September 2010



Meningococcal Disease

MENINGOCOCCAL DISEASE AND COLLEGE STUDENTS

Meningococcal disease is a serious vaccine-preventable infection. The meningococcal conjugate vaccine is recommended for all 11-18 year olds. Adolescents should get this vaccine at their 11-12 year old check-up with other preventive services. Adolescents 13-18 years old who haven’t received the vaccine can get it at any time.

What is meningococcal disease?

Meningococcal disease is a serious disease caused by the bacteria (Neisseria meningitidis). The bacteria can cause meningitis (an inflammation of the lining of the brain and spinal cord) or sepsis (an infection of the bloodstream). Approximately 1,000-2,600 cases of meningococcal disease occur in the United States each year.

What are the symptoms of meningococcal disease?

Symptoms of meningitis include stiff neck, headache, fever, nausea, vomiting, confusion and drowsiness. Symptoms of sepsis include fever, shock and coma. Meningococcal disease can be very serious – even life- threatening – in 48 hours or less. Death from sepsis can occur within 12 hours of the beginning of the illness. Even with antibiotic treatment, people die in about 10-15% of cases. About 15% of survivors will have long- term disabilities, such as loss of limb(s), deafness, nervous system problems, or brain damage.

How is meningococcal infection spread?

Meningococcal disease can be spread from person to person. The bacteria are spread by exchanging respiratory and throat secretions during close or lengthy contact (for example, coughing or kissing), especially if living in the same dorm or household. Many people carry the bacteria in their throats without getting meningococcal disease. Since so many people carry the bacteria, most cases of meningococcal disease appear to be random and aren’t linked to other cases.

Who is at risk?

Anyone can get meningococcal disease, but it is most common in infants less than 1 year of age and in people with certain medical conditions. College freshmen, particularly those who live in dormitories, have a slightly increased risk of contracting meningococcal disease. The meningococcal vaccine is a safe and effective way to reduce the risk for contracting meningococcal disease.

What about the vaccine?

The good news is that there are vaccines to help prevent meningococcal disease and it can prevent two of the three most common disease-causing strains. The meningococcal conjugate vaccines are routinely recommended for all 11-18 year olds. In addition to being available at physician offices, the vaccines may also be available at university/college student health centers.

A vaccine, like any other medicine, could possibly cause serious problems, such as severe allergic reactions. The risk of the meningococcal vaccine causing serious harm is extremely small. People should not get meningococcal vaccine if they have ever had a serious allergic reaction to a previous dose of the vaccine. Some people who get the vaccine may develop redness or pain where the shot was given, and a small percentage of people develop a fever. These symptoms usually last for one or two days.

The risks associated with meningococcal vaccine are smaller than the risks associated with contracting the disease. People who are mildly ill at the time the shot is scheduled can still get the vaccine; however, those with moderate or severe illnesses should usually wait until they recover. Meningococcal vaccines may be given to pregnant women. However, the meningococcal conjugate vaccine is a new vaccine and has not been

September 2010

studied in pregnant women as much as the meningococcal polysaccharide vaccine has. Thus, it should be used only if clearly needed.

If college students decide to be vaccinated against meningococcal disease, they (or their parents if they are less than 18 years of age) should contact their healthcare provider or the university/college student health center where they will be attending to inquire about receiving the vaccine. Their parents should discuss the timing, risks and benefits of vaccination with their healthcare providers.

For more information about the meningococcal vaccine access the Vaccine Information Statement at the Centers for Disease Control and Prevention (CDC) Web site: http://www.cdc.gov/vaccines/pubs/vis/default.htm

http://www.cdc.gov/vaccines/pubs/vis/downloads/vis-mening.pdf

Who does CDC recommend get a booster dose of the vaccine?

Children previously vaccinated with meningococcal conjugate vaccine or meningococcal polysaccharide vaccine at 2 through 6 years of age who remain at an increased risk for meningococcal disease should receive an additional dose of meningococcal conjugate vaccine three years after their previous meningococcal vaccine and every five years thereafter, if at continued risk. And persons who were previously vaccinated with meningococcal conjugate vaccine or meningococcal polysaccharide vaccine at 7 through 55 years of age and who are at increased risk for meningococcal disease should receive an additional dose of meningococcal conjugate vaccine five years after their previous dose and every five years thereafter, if at continued risk.

Adapted from material on the CDC website: www.cdc.gov; http://www.cdc.gov/meningitis/vaccine-info.html

September 2010



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