Miami University

1. Decide how many of your belongings you would like to store over the summer.
2. Login to your MyCard Account to sign up.
3. Request the number of boxes you need, then enter any other items that you wish to store. You will need to indicate when you plan to leave campus for the semester (Pick-Up date).
4. Storage charges will be posted directly to your Student Account.
5. Housing Dining & Guest Services will deliver boxes to your room along with packing tape during the last week of classes (or earlier).
6. Pack up your belongings. Be sure to review our Packing Tips and Guidelines! If you find that you don't need all of your boxes, or that you need additional boxes, simply contact your Residence Hall Manager (or the Office of Student Housing & Meal Plans at housingandmeals@muohio.edu).
7. That's it! Just leave your ready-for-storage belongings in your room. Housing Dining & Guest Services staff will pick up everything. Go enjoy your summer!
8. Housing Dining & Guest Services staff will deliver your belongings prior to your arrival on campus for the fall.

• Boxes (includes tape)
  • Small (18"x9"x9") $25
  • Medium (24"x12"x12") $30
  • Large (36"x18"x18") $35
  • *Please note that we do not accept non-Miami boxes. Additional fees may be incurred if you do not use university-provided boxes.
• Televisions (Small & Medium include box)
  • Small TV (up to 19") $30
  • Medium TV (20"-36") $40
  • Large TV (over 36") $60
• Chair $25
• Carpet (rolled & taped by student) $30
• Plastic Drawers $25
• Bicycle $40
• Futon (Frame/Mattress) $120
• Sofa/Couch $90
• Trunk/Footlocker $40
• Suitcase $30
• Mirror $20
• Misc. Furniture that can't be boxed $40

Interested in storing something that's not on the list? Just email us to find out how at housingandmeals@muohio.edu

General Packing Guidelines (pdf)

• When assembling your box(es), be sure the box is taped securely on the bottom, so your items do not break through.
• Pack all books in our small box. Do not put books in a medium or large box due to the combined weight of books.
• Be careful not to over-pack any of your boxes.
• Use towels, clothing, bubble wrap, or newspaper to fill box space as well as for picture frames or glasses that may be easily broken. Wrap items properly with these materials so that they can absorb shock during the transportation of boxes.
• It may be a good idea to use bedding and linens as cushioning around fragile items.
• Use packaging tape to securely seal your boxes.
• If you are storing televisions, stereos or computers the original boxes are recommended, however you may also use our boxes if the device fits in it.
• Keep electronic cords tied so they do not get tangled.
• Trunks must be locked or taped shut to ensure the top remains sealed.
• Bookshelves should have all of their shelves removed and placed in a box.
• Plastic storage bins with casters/wheels must have the casters/wheels removed and placed inside the bin. Make sure that all bins and bin drawers are taped shut. You may leave belongings in plastic drawers during storage.
• Computers and Electronic Equipment should be stored in one of our provided boxes. If you are storing monitors, computer units, printers, etc., you should order the size of box that best fits your items.
• If you sign-up to store a small or medium sized TV, we will provide a box for it.
• Microwaves should be stored in a box.
• Tightly roll up your carpets and rugs, tape at both ends and in the middle.
• ALL boxes/items must have your name properly labeled on them. Our staff will place a label on your items to track them during the storage process.

Weight Distribution

• In order to keep boxes from breaking, distribute heavy items into different boxes.
• Heavy items should be placed on the bottom of the box followed by medium and lightweight objects.
• Use the smaller boxes for heavier items and use the bigger boxes for clothes, linens, and similar lightweight objects.
• Make sure all boxes are packed so that little space is left between objects. Use blankets, clothes, bubble wrap, etc. to fill in the boxes. This will keep items from shifting and will help you make the most of your box-space!

Remember not to store any of the following items

• Money, jewelry, and other valuables
• Mementos and collectibles
• Liquids, soaps, chemicals, beauty products, etc.

Miami University
Department of Housing, Dining & Guest Services
Student Storage Service
Terms & Conditions


Storage Service Procedures
Housing, Dining & Guest Services (HDGS) will provide a storage service for all students living on campus.  The service will include: pickup of properly packaged items, storage of items, and delivery of the stored items at a scheduled time.  At the time of pickup the student must have all boxes and items packed appropriately, with everything clearly labeled according to HDGS's packing tips.  An HDGS representative will transport the items to a secured on-campus storage facility.  All stored items will be delivered to students’ new on-campus address immediately prior to move-in weekend.  Delivery of stored items will be confirmed by HDGS representatives.

For any student who requires early access to their stored belongings, a written request (via email to housingandmeals@muohio.edu) must be received 10 days prior to the date needed be sent. Students understand that early or late delivery may incur an extra non-refundable charge. No refunds will be issued to students who remove their items from storage prior to Fall semester.  Any changes to the scheduled time and date for pick-up must be done one-week prior if schedule times are available and the student must be aware that any changes within one-week prior are not guaranteed.  A charge of $20 will be incurred for items that are not ready to be picked up by HDGS staff at the originally scheduled time.

Supplies
HDGS will supply boxes, according to the size that is requested on the sign-up page.  A small roll of packaging tape will be included with each box order.  Bubble wrap will be provided for students requesting to store medium and large televisions.  Small televisions should fit in a university-provided box.  Boxes and the above-mentioned packaging supplies will be delivered to students’ rooms by an HDGS representative at least one week prior to finals week.  Additional fee of $40 will be assessed for the use of non-university provided boxes.  

Packing Tips
Students should read and follow packaging tips made available to them. Proper packaging is the responsibility of the student and will help prevent damage to items stored.

Payment for Service and Supplies Provided
Prices for service and supplies provided by HDGS are listed on the Storage sign-up page (www.muohio.edu/MyCard). All charges will be posted to students’ University Account, via the Office of the Bursar.  Students understand that they will be charged an extra $75 for item delivery outside of the established schedule. Requests for storage after the end of finals week may be subject to additional late charges of $250.

Refunds
A student who has signed up for the storage service will have the right to cancel or modify their contract (prior to storing of items) by re-visiting the sign-up page (www.muohio.edu/MyCard).  A student may return unused boxes to their Residence Hall Manager, who will request a credit (posted via the Bursar) for the returned/unused boxes.  After a student’s items have been transported to the storage location, they will not be eligible for a refund.  

Delivery
HDGS reserves the right to deliver all stored items to your on-campus address prior to your arrival for the proceeding Fall Semester.  The student must be present to accept a delivery to an off-campus address.

Loss or Damage Liability
HDGS assumes no responsibility for lost, stolen, or damaged items; therefore, the student waives any claims for damage or loss of any article against HDGS, Miami University and its employees.  Claim for reimbursement for any lost, stolen, or damaged items may be filed through the Ohio Court of Claims and is subject to determination and finding of the Court.  Students must file any relevant complaints with the Ohio Court of Claims, not through Miami University.  Students acknowledge that Miami University cannot reimburse them for any lost or stolen items except by order of the Ohio Court of Claims.  The value of the stored items must not exceed $2,500 per student.

Prohibited Items
The following items are prohibited from this storage service:

1. 1.Belongings that contain fireworks, firearms, or any explosive and/or hazardous materials and liquids.
2. 2.Belongings which include money, coins, collections, or jewelry.
3. 3.Items that collectively exceed a value of $2,500 or more.
4. 4.All items and belongings that are illegal by any local, state, or federal government, including, without limitation, illegal drugs or paraphernalia.  

The student understands that HDGS has the right to deny any box/item if an HDGS representative feels that the item may be harmful to others’ belongings, not properly packed, or too dangerous or unreasonable to move. The student also understands that HDGS has the right to open and inspect all boxes, trunks, or items that are serviced through the HDGS storage program in the event that HDGS reasonably believes that prohibited materials are being stored.  In the event that any illegal and/or dangerous materials are discovered by HDGS, then HDGS may, in its sole discretion, (1) make arrangements for the removal and destruction of the material, and (2) contact law enforcement agencies.  In such event the student shall not be entitled to any reimbursement for the removal and/or destruction of its materials.  In the event that money, coins, collections, jewelry or items valued at more than $2,500 are found, then the student will be contacted in order to immediately remove the materials.  If the student fails to remove the material, then an additional charge of $250 will be assessed against the student.

Abandonment
The student agrees that failure to claim their belongings and to communicate with HDGS concerning an alternate delivery arrangement constitutes abandonment of their stored possessions. Students understand that they are responsible for communicating with HDGS if they cancel their enrollment to Miami University while their belongings are in HDGS storage.  Under abandonment of their possessions, the student understands that additional charges will be incurred for any further shipping of the possessions to the permanent address provided by the customer at the time of registration.

HDGS has the right to assume ownership of any abandoned property if not claimed within 60 days of the scheduled delivery date.


Responsibility
HDGS staff has the responsibility of reporting any suspected illegal items or substances found during moving process to proper authorities.